Food Basket Eligibility Policy

Shadow Support Foundation

1. Purpose

This policy defines the eligibility criteria, priority groups, residency requirements, and compliance standards for the Food Basket Program managed by Shadow Support Foundation. The objective is to ensure fair, transparent, and needs-based distribution of food assistance to vulnerable individuals.

2. Eligibility Criteria and Priority Groups

Eligibility for the Food Basket Program is determined based on the following priority categories. Benefits are provided subject to verification and availability of resources.

Priority 1: Children and Adolescents (Newborn to 17 Years)

Individuals are eligible under this priority if:

• The child is aged 0–17 years.

• Children aged 6 years and above must be actively enrolled in school.

Additional Conditions:

• If a child aged 6 years or older drops out of school, their eligibility for the Food Basket Program terminates immediately.

• Parents or guardians must inform Shadow Support Foundation representatives as soon as the child turns 18 years old, at which point eligibility ends under this category.

Priority 2: Adults (18–64 Years) With Health Conditions

Individuals are eligible under this priority if:

• They are aged 18–64 years, and

• They have chronic or severe health conditions that significantly limit daily activities (e.g., cancer, heart disease, kidney disease, or similar conditions).

Exclusivity Requirement:

• Individuals who are already receiving food or assistance from another organization are not eligible for benefits under Shadow Support Foundation.

• Eligibility under this priority is contingent upon not receiving benefits from any other organization.

Priority 3: Seniors (65 Years and Above)

Individuals are eligible under this priority if:

• They are aged 65 years or older, and

• They are not receiving benefits from any other organization or program.

Seniors receiving assistance from other organizations are not eligible for food baskets from Shadow Support Foundation.

3. Residency and Verification Requirements

• All eligible individuals must reside within the designated refugee camp boundaries.

• Individuals living outside the assigned boundaries are not eligible for benefits under this program.

• Settlement Management Committee (SMC) is responsible for maintaining accurate records, updating data, and ensuring current eligibility status for all beneficiaries.

4. Compliance, Integrity, and Anti-Corruption Measures

Shadow Support Foundation maintains a strict commitment to ethical conduct and transparency.

Beneficiary Conduct

• Any individual who attempts to manipulate, misrepresent, or exploit the Food Basket Program will be disqualified from all future benefits.

Staff Responsibilities

Staff and volunteers must:

• Verify eligibility strictly and objectively, without favoritism or nepotism.

• Provide accurate information to beneficiaries and the community.

Any misuse, misrepresentation, or intentional misinformation by staff will result in organizational disciplinary action, which may include termination and permanent disqualification from future benefits.

5. Zero-Tolerance Policy

Shadow Support Foundation enforces zero tolerance for the following:

• Discrimination

• Negligence or ignorance of duty

• Dishonesty

• Misinformation

• Misconduct

• Any form of abuse, exploitation, or corrupt practice

6. Enforcement and Corrective Actions

In cases of policy violations, Shadow Support Foundation will take appropriate corrective actions, which may include:

• Immediate termination of benefits

• Disciplinary action against staff or volunteers

• Permanent removal from the Food Basket Program

All actions will be taken in accordance with organizational policies and applicable regulations.

Policy Owner: Shadow Support Foundation
Approval Authority: Program Coordinator / Board (as applicable)
Effective Date: __________
Review Cycle: Annual or as needed